|CONSTITUTION AND BY-LAWS
Article l - PURPOSES AND NAME
Section 1. The name of the club shall be Inland Lakes Snowmobile Club.
Section 2. The purposes of the Inland Lakes Snowmobile Club are: to stimulate and advance the general welfare and safety of snowmobiling; to serve the interests of snowmobilers; to develop a fraternal spirit among local snowmobile and other winter sports enthusiasts; to provide a medium for the exchange of snowmobiling information, and to perform desirable and lawful functions for the successful operation of the club.
ARTICLE 11 – MEMBERSHIP
Section 1. Membership is available to all persons interested in snowmobiling activities.
Section 2. A member consists of a household of up to two (2) adults and minor children or a business.
Section 3. Each adult member of a household and business members will be entitled to one vote.
Section 4. Membership dues shall be paid to the Secretary. The Secretary shall refer all monies to the Treasurer.
Section 5. A member may resign from the club at any time by submitting a letter to the club secretary.
ARTICLE III – OFFICERS
Section 1. The officers of the club shall be President, Vice President, Secretary, and Treasurer.
Section 2. The officers shall be elected from the membership.
Section 3. All officers shall take office at the conclusion of the meeting at which the election is held and hold office for one year.
Section 4. The President shall preside at all meetings of the club, shall oversee and coordinate such committees as are authorized, shall be a member ex-officio of all such committees, and shall carry other responsibilities assigned to him/her by the by-laws. The President shall also maintain a permanent mailing address, preferably a local post office box.
Section 5. The Vice President, during the absence or temporary incapacity of the President, shall perform the duties and have the powers of President.
Section 6. The Secretary shall keep all club records, except financial records, including minutes of meetings, roster of members, lists of committees and their members. The Secretary shall also send out notices of meetings, receive applications for membership, and discharge all the usual secretarial functions of office. The Secretary will preside over meetings in the absence of the President and Vice-president. The treasurer will replace the secretary if that person is also absent.
Section 7. The Treasurer shall keep all financial records of the Club and have charge of its funds. He or she shall keep all the club's funds in a bank approved by the membership and in the name of the Club. The Treasurer shall disburse such funds under the direction of the membership or the Board of Directors. A treasurer's report shall be prepared for each meeting and the Board of Directors or membership may request an audit at any time.
Section 8. All officers shall have such other powers and duties as may be required by law and the by- laws.
ARTICLE IV - BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Past President, and 3 (three) Directors-at-Large. Each director shall serve a term of three years with the terms staggered such that one director is elected each year.
(Amended to increase number of Directors from 1 to 3 and establish length office Nov 8, 2004.)
Section 2. The Board of Directors makes recommendations to the membership.
Section 3. The Board of Directors carries out the day-to-day activities of the Club between meetings.
ARTICLE V - ELECTION PROCEDURES
Section 1. The President shall appoint a nominating committee that will present a slate of officers to the membership at the October meeting. Current officers will not be members of the nominating committee.
Section 2. Election of officers shall be at the first meeting in October, with elected officers taking office at the conclusion of that meeting.
Section 3. Voting shall be by secret ballot except where only one person has been nominated.
Section 4. Vacancies occurring between such elections may be filled for the remainder of the term by a special election of the membership.
Section 5. Any officer may be removed from office by affirmative vote of two-thirds of members attending the recall meeting.
ARTICLE VI – MANAGEMENT
Section l . The general membership shall delineate guidelines and policies for the operation of the Club.
Section 2. The Board of Directors shall be authorized to make expenditures of $250.00 (two hundred fifty dollars) or less. Expenditures in excess of $250.00 shall require a vote of the membership. Expenditures in excess of $750.00 shall require a presentation requesting the expenditure at one meeting with a vote on the matter at the following meeting.
Section 3. The amount of dues, as well as time for their payment, shall be determined by action of the general membership.
Section 4. The fiscal year shall be October l through September 30.
Section 5. Regular meetings of the Club shall be as follows: 1 (one) meeting per month, September through March, to be held at a time and place designated by the Board.
Section 6. Written notices of the time and place of meetings shall be prepared and distributed to the membership by mail 5 (five) business days prior to the meeting.
Section 7. A minimum of 15 % of the members must be present to constitute a quorum. Formal action taken at any meeting of the membership shall require a majority vote of those members present.
ARTICLE VII – AMENDMENTS
Section 1 . These by-laws may be amended by a 2/3 (two-thirds) majority vote of the membership present at the meeting where an amendment is presented for a vote. No amendments shall be made to these by-laws unless written notice has been given to all members by mail 5 (five) business days prior to the vote.ype the content of your page here
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